Delegate Selection & Voting Info – AAUW-NYS Annual Meeting (June 14, 2025)

📅 Meeting Date: June 14, 2025

📍 Virtual or In-Person

********Please send Delegates’ names to pres-elect@aauwnys.org by May 1, 2025 ********

Dear AAUW-NYS  Branch Leaders,

We are pleased to share the official procedures for delegate selection and voting eligibility for the upcoming AAUW-NYS Annual Meeting on June 14, 2025. Below is a summary of relevant Bylaws for your reference and planning. In February, we sent an email to the membership containing the proposed amendments to the Bylaws. The proposed revised Bylaws have also been posted on the AAUWNYS website.

🔹 Who Makes Up the Voting Body?

According to Article XIX, Section 2, the voting body includes:

✅ Elected AAUW-NYS Officers and Appointed Directors

✅ Committee Chairs and Task Force Members

✅ Past Presidents of AAUW-NYS

✅ Branch Delegates (see allocation below)

✅ One Delegate per College/University Partner (must be an AAUW-NYS member)

Note for Dual Members: Delegates must represent the branch where AAUW and AAUW-NYS dues are paid.

🔸 Branch Delegate Allocation

Each branch is entitled to 2 delegates, plus 1 additional delegate for every 50 paid members (or fraction thereof) beyond the first 50.

📋 Your Branch’s Delegate Count:

Branch	# of Delegates
Adirondack	4
Alfred-Hornell	2
Amsterdam-Gloversville-Johnstown	2
Bath	2
Buffalo	5
Elmira-Corning	2
Fairport	2
Islip	2
Ithaca	2
Jamestown	2
Jefferson	2
Kingston	4
North Shore	4
NYC Metro	2
Oswego	2
Poughkeepsie	7
Greater Rochester	4
Rockland	4
Schenectady	4
Smithtown	2
Staten Island	2
Westchester	5

🧾 Bylaws Amendment Voting

Per Article XX:

• On December 11, 2024, the AAUW-NYS Board approved proposed Bylaws revisions.

• These revisions will be voted on at the Annual Meeting.

• Amendments require a ⅔ vote of eligible branch delegates present and voting.

✅ Quorum Requirement

A quorum is established when delegates from at least ¼ of branches are present. For this meeting, that means at least 6 branches must be represented.

If you have any questions about delegate selection or meeting procedures, please don’t hesitate to reach out to me. 

Thank you for your continued commitment to AAUW-NYS!

Warm regards,

Sandy Camillo

President-Elect 

AAUW New York State

📧 pres-elect@aauwnys.org

🌐 [www.aauwnys.org]